Virtual interview set-up | HR Support – Collaboration Governance

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Also make sure you have a glass of water to hand — interviews can be thirsty work! Raise your camera to head level to avoid looking down on the interviewer and to make it more natural — use a laptop stand, or a pile of books.

Within Microsoft Teams, turn off the box that shows you, this avoids distraction and too much self-consciousness and allows you to focus more fully on the interviewer and the questions. Once set up, check again for lighting — coming from in front of you.

If you wear glasses, try to position the lighting to remove any unwanted glare. This is a really important step. Test your setup. Do a dummy interview using Microsoft Teams with a friend. You can record it and watch it back to identify any adjustments you need to make. Test the audio, the video and internet speed. Does the background look ok?

How is your positioning? What about your body language? Try not to fidget or move your hands too much, this can be distracting, and can interfere with the microphone. Be prepared in advance. Ask the interviewer for a number to call, should you run into difficulty. Apologise, but make sure you proactively offer a solution — to call them and continue by telephone, or to reschedule. Prepare for the Meeting To use the transcription tool in the interview you must schedule a meeting first using the Teams calendar.

Note: Transcription will not work in Channel or Meet now meetings. Schedule the Interview Click Calendar on the navigation bar on the left. Then click New Meeting on the top right side of the screen.

Figure 9. Click in Add title box and give the meeting a name. Set the date and time for the meeting. Add a message about the meeting.

Click Send. The meeting will be saved on your Teams and Outlook calendar. Set Meeting Options 1. Go to your Calendar in Teams,. Open, to edit. Select Meeting Options. Set the Meeting Options as shown below. Then click Save. Click Close, top left to close the meeting screen. Before the Meeting emailing the link 1. Go to calendar in Teams click on the scheduled meeting.

Click on Edit. Scroll down until you see the link to the meeting. Open your email and paste the link in a new message to the participant. In Teams 1. Go to Calendar and click on the pre-scheduled meeting. Click Join. The meeting Audio window will appear. See below, you can: 1. Give the meeting a name 2. Turn off your camera 3. Turn on Computer audio and microphone 3. When you have set the above settings, click on Join now. You will see an alert that the participant is waiting in the lobby.

During the Meeting 1. Turn on Transcription. Click on More Actions … on the Meeting controls. End Meeting 1. You will be taken back to the Microsoft Teams screen. Download Transcript 1.

In the chat list you will see the name of the meeting. Click on the name. Click on Meeting transcript. You will be taken to another screen.

Select Download. Then select the format you want to download your transcription in. The document will download to your Downloads folder on your PC or laptop. Delete Meeting When you are satisfied with your transcript you can delete the meeting from your calendar.

To Delete Meeting 1. Open the scheduled meeting on the Teams calendar. Then Cancel Meeting again. Create your Team 1. Then click Close. See below. Select Add member from the dropdown menu.

Then, click Close. The students are added to the team and are now ready to conduct their interviews. Students Tasks When you are added to a Team you will receive an email telling you have been added to a Team. Make sure you accepted the email sent to you, this is the only way you can access the Team and arrange the interviews in Channels Prepare for the interview Make sure you have the email address for the interview participant.

Click the Teams button on the N avigation bar, left of the screen. Select the Team you were assigned to carry out your research interviews. Add Meeting Channel It is recommended to use one Teams channel for each interview.

Select Add channel from the dropdown menu. Invite Participant 1. The meeting dialog box will appear. In this you can: Give the meeting a name Turn off your camera Turn on your microphone 4. You now will be shown the Invite people to join dialog box. Wait for the participant to use the URL to join the meeting. In the Meeting 1. There is guidance on accessibility in online events.

Read the online events accessibility guidance. When invited to interview candidates should also be asked if they have any constraints due to caring responsibilities, that may affect the timing or circumstances of their interview.

We recommend using Microsoft Teams for interviews, please see below best practice for setting this up. It is best practice to send separate invitations to the individual candidates and interview panel. Do offer all involved a trial call as some people may be more used to this format than others.

See this annotated screenshot of a sample interview schedule on MS Teams. This will ensure there will be no confusion. The candidate will only be able to access that meeting interview and they will not have access to the email addresses of those on the panel.

Candidates using a University of Oxford account will be able to bypass the virtual ‘lobby’ and access the meeting directly by clicking on the hyperlink.

Arrange with any internal candidates that they should be ready five minutes before the scheduled start time of their interview, but should wait for a call from the Chair or meeting organiser before clicking the link to join the call once the panel are ready to start.

 
 

 

Using microsoft teams for an interview –

 

This can reflect poorly on your organization and how seriously you are considering a candidate. This helps give a professional appearance that sets the tone for the interview and reflects on your entire team. Looking directly into the camera during the call can also help foster a sense of having a face-to-face connection. You need to give the candidate your entire focus. Clearing your desk of everything but note-taking materials can also help.

Even when both you and the candidate have strong internet connections, some lag and delay is inevitable. This can get confusing, especially when trying to ask follow-up questions or share your screen. Similarly, when screen sharing, wait a few seconds after loading an image, web page, or presentation slide to give it time to load for others on the call.

You never know when technology problems might happen. No matter how unlikely these things might seem, prepare a back-up plan. For example, rescheduling your Microsoft Teams interview for a later date or switching to a phone interview can keep you and the candidate from scrambling if something goes wrong.

That way, you can quickly set up a new interview time if needed. This way, you can resolve any issues before the call starts.

Microsoft Teams interviews can help streamline your interview process and make it easier to reach top candidates from across the country. By giving interviewees a quality video interview experience, you can level up your talent acquisition game. In any case, they will receive a notification in Microsoft Teams.

Most recruitment processes these days require the candidates to complete a case study, prepare an analysis, a presentation, or other types of tasks that would show their competence. This is where the screen sharing feature in Microsoft Teams comes in handy. After completing the assigned task, candidates can share their screen and present the work done in an interactive way.

Like this, they can highlight the most important things and allow the interviewer to easily follow their presentation. Similarly, by sharing your own screen, you can explain an assignment to the candidate or present them with any other information. To share your screen, simply click on Share on top right once you start the meeting. Then, you can choose between different presenter modes and what exact content you wish to share — all your screen or just specific windows.

You may want to keep some notes during the interview. For example, you can give details about the case study the interviewee will need to work on, share some links with them, or other information.

On the other hand, they may want to share their portfolio, or, say, a website. Meeting notes will be available for both parties before, during, and after the meeting. After the interview is over, you will see the meeting chat that will show all meetings interactions. Then, you may want to download the transcripts and then share them as a document in a dedicated channel with your recruitment team, if needed.

I know how to set up a meeting and invite external people but when I have tested this I can see that when and external person excited the meeting, they can rejoin. Is there a way i can prevent them rejoining at the end if the interview so they do not join during the next interview?

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Using microsoft teams for an interview.How to prepare for a virtual interview

 
 

I am trying to record an interview and would like to only record the person I am interviewing not myself meeting host , is this possible with Teams? Thanks for your post in Microsoft community. In Microsoft Teams, users can record their Teams meetings and group calls to capture audio and activity. Given this situation, you need to manually stop and start the recording option during your meeting.

Once recording processed which could take a while , saved to Microsoft Stream and you can play it. All recording part will play individually in separate part.

Further for Teams cloud meeting recording, some prerequisites are required for both the meeting organizer and the person who is initiating the recording. Here is some article for your reference, please check Teams cloud meeting recording and Record a meeting in Teams. Was this reply helpful? Yes No. Sorry this didn’t help.

Thanks for your feedback. Choose where you want to search below Search Search the Community. Search the community and support articles Microsoft Teams Teams for education Search Community member. Hi Teams Community, I am trying to record an interview and would like to only record the person I am interviewing not myself meeting host , is this possible with Teams?

Thanks, Sal. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question 1. Report abuse. Details required :. Cancel Submit. Hello SalSwanton, Thanks for your post in Microsoft community.

Start or join the meeting. Everyone in the meeting is notified that recording has started. Thanks and regards, Ankita Vaidya. How satisfied are you with this reply?

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