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In PowerPoint for Windows and macOS, you can add closed captions or subtitles to videos and audio files in your presentations. Adding closed captions makes your presentation accessible to a larger audience, including people with hearing disabilities and those who speak languages other than the one in your video. To read about best practices for accessibility, see Make your PowerPoint presentations accessible to people with disabilities.

The video player in the following versions of PowerPoint can show those captions when you play the video:. The closed captions are stored in a text-based file with a. You can create a closed caption file on your own or use a caption-creation tool. To search online for available tools and detailed instructions, type “create vtt file” in your search engine.

For instructions on showing captions when watching a video in these versions of PowerPoint, see Accessibility features in video playback on PowerPoint. In Office , the availability of the closed-captioning feature depends on the way Microsoft was installed. Closed-captioning is only available for Office Click-to-Run installations; MSI-based installations don’t have closed-captioning features. Read the next section to see whether the feature is available to your installation of PowerPoint MSI-based installations don’t have an Update Options button.

If you have an MSI-based installation of Office , refer to the Office tab of this article to see what captioning features are available to you. Prepare a text-based caption file with a.

For instructions on how to create the caption file, see Create closed captions for a video. You can add captions to presentations that you’ve recorded with video narration, screen recordings, and any other video except online videos that you insert into PowerPoint. Currently, adding captions to an audio-only recording isn’t supported. In PowerPoint, in the Normal view, open the slide that has the video that you want to add captions to. In the Insert Captions dialog box, select the file or files and then click Insert.

If you need to edit a closed caption file that is inserted in a video in PowerPoint, you can first remove the file, modify it, and then add it back to the video. Before removing the file from the PowerPoint video, make sure you have the original copy of the closed caption file stored on your PC.

If you have added more than one caption file to a video, the following process removes all caption files assigned to the video. In PowerPoint, in the Normal view, open the slide that has the video containing the captions.

Beginning with version , you can also insert closed captions from the Accessibility ribbon using the Insert Captions button. Beginning with version , you can also insert closed captions from the context menu that appears when you right-click on a video. Tip: If you’re using Microsoft , you can also show live subtitles, including live translation to another language if you like, of your speech as you present.

For more information, refer to Present with real-time, automatic captions or subtitles in PowerPoint. For more information, refer to the Office tab of this article. If you work with captioned video and audio files that already have Timed Text Markup TTML files associated with them, this add-in lets you import them directly into your presentation.

Turn captions on and off when in presentation mode. Viewers who have this add-in installed can do this also. Import communicative text formatting information from the TTML file, for example: styling, color and alignment. Step 1: Confirm your version of Microsoft Office. Keyboard shortcuts. Create new captions using the Caption Editor. Import captions as a TTML file. Edit or delete captions in the Caption Editor.

Align, show, hide, or remove captions. Align captions if you move or resize your video. Hide or show captions in the presentation. Remove captions from the presentation. The add-in is designed for PowerPoint , , or , and you must install the correct add-in for your version of Office bit or bit. To check which version of Office you are using, and which installer you should download, do the following:.

Under About Microsoft PowerPoint is information about the version of Office that you have installed, including whether it is bit or bit. After you have installed the STAMP add-in, you will see new options on the Playback tab in the Audio Tools or Video Tools group when you have an audio or video item selected in your presentation. The ribbon commands are enabled or disabled based on the media item selected and the captions already attached to it.

On the Insert tab, click the Video or Audio menu, and then select the media type and location that you want to insert into your presentation. Note: See Add or delete audio in your PowerPoint presentation for more information.

Click Create Captions. In the Caption Editor , Click the Play button to start playback of the audio or video. With the media playing, listen for the dialog that you want to caption, and click New Caption to add a caption. The caption will be created with the current media playback time as the Start Time of the caption. Click in the Caption Text field and type the text to appear in the caption; or.

Click Set End Time to set the caption end time to match the current media playback position. You can also manually enter the end of each caption. If you leave the end time blank, it adjusts to the start time of the following caption. To add a new caption between two existing captions, click Sort to put them into time sequence order. If captions for your media have already been created and saved as a TTML file, you can import them into PowerPoint by doing the following:.

On the Insert tab, click the Video or Audio menu and then select the media type and location that you want to insert into your presentation. See Add or delete audio in your PowerPoint presentation or Insert and play a video file from your computer for more information.

Click Captions From File. If you want to edit the captions after they have been imported into your presentation, select the Edit Captions check box. When you select media that already has captions added you can edit the captions by doing the following:.

Select the row of the caption you want to remove, and then click Delete Caption. To see the captions you have entered or modified, switch to Slide Show view of your presentation and then click the audio or video to start it. If you move or change the size of the video in your presentation, you can realign the closed captions by selecting the video, and then clicking Align Captions on the Playback tab. You can hide captions from view in your presentation by selecting the media, and then clicking Hide on the Playback tab.

To display captions that you have previously hidden, select the media, and then click Show on the Playback tab. To completely remove captions from the media in your presentation select the media, and then click Remove on the Playback tab. You can create a closed caption file on your own or use a caption creation tool.

For instructions on showing captions when watching a video in the supported versions of PowerPoint, refer to the section “Turn on closed captions or subtitles by using the keyboard” in the article Accessibility features in video playback on PowerPoint.

For instructions on how to create the caption file, refer to Create closed captions for a video. In the Insert Captions dialog box, browse to your caption file. Select the file or files and then select Insert. If you need to edit a closed caption file that is inserted in a video in PowerPoint, you have to first remove the file, modify it, and then add it back to the video. Before removing the file from the PowerPoint video, make sure you have the original copy of the closed caption file stored on your computer.

You can also insert closed captions from the Accessibility ribbon using the Insert Captions button. Beginning with version Make your PowerPoint presentations accessible to people with disabilities. Create closed captions for a video. The video player in the following versions of PowerPoint can show those captions when you play the video: PowerPoint PowerPoint PowerPoint for Microsoft The closed captions are stored in a text-based file with a.

Requirements for this feature In Office , the availability of the closed-captioning feature depends on the way Microsoft was installed. Open an Office application. On the File menu, select Account. Create and edit closed captions in PowerPoint , , or Delete your closed captions.

Export captions to a TTML file. Align captions when they have moved, or if you re-size the video. What do you want to do? Step 1: Confirm your version of Microsoft Office To check which version of Office you are using, and which installer you should download, do the following: In PowerPoint, click the File tab. Click Help. Choose the correct version for your computer and save the. Extract the files to a folder on your computer.

Follow the steps in the installation wizard. To verify that the add-in installed correctly, do the following: Open PowerPoint. Click the File tab, and then click Options. Create closed captions Prepare a text-based caption file with a. Add closed captions to a video You can add captions to presentations that you’ve recorded with video narration, screen recordings, and any other video except online videos that you insert into PowerPoint.

Select the video on the slide.